Duties  And  Functions  Of  SAD

• Acceptance of  Agency  Appointment
• Sending and asking proforma estimated  port  Disbursement Account (D/A)  to  ship  owner / operator / charterer
• Booking  pilot  to  entry  of  the  vessel
• Making  Berthing   arrangement
• Arranging  to  handle import  and export     cargoes
• Doing ship’s husbandry matter
• Issuing Delivery  Order
• Arranging to get Port clearance

Other  Services  Provided by SAD

• Disposal  of  Sludge
• Disposal  of  Gray Water
• Disposal  of  Garbage
• Supply  of  Fresh  Water
• Supply of Provision
• Supply of  Dunnage
• Supply  of  Marine Diesel Oil
• Ship  Repair
• Crew  Sign  on / Sign off  and  other  matters

Procedure  for  Vessel  on Pre-Arrival

• Taking  confirm  eta  from  master
• Checking whether  port  D/A  received  or  not
• Tender  notice  of  Readiness  for  loading / discharging
• Declaration on  berthing  list
• Checking ship  Documents
• Checking cargo documents of consignee/ Shipper
• Making arrangement for berthing

Procedure for Vessel on Arrival

• Documents collected from ship on arrival:
• Last port clearance
• Copy of  bill of lading/ import cargo manifest/ stowage plan
• Ship’s particular
• General declaration
• Crew list
• Ship’s stores declaration (engine store list/ deck store list/ provision store list/  bonded store list )
• Cargo declaration
• Crew’s effects declaration (Crew personal effect and currency list )
• Passenger list
• Dangerous goods  manifest (if any)
• Arms & ammunition  list
• Maritime declaration of Health
• Vaccination list
• Port itinerary list (including last port of call) or  voyage  memo

BOARDING PARTIES

Procedure  for  Vessel on  Departure

• Following documents are needed  for  ship departure
• Ship’s  registers and documents
• M/R , Export  Manifest , to  the  ship
• Port  clearance
• Immigration  Clearance
• Traffic  Clearance
• Quarantine  Clearance
• Getting  eta  from the  master  for  the next  port  of  call/  departure  to  inform  ship’s  owner/ Operator/  Charter
• Voyage  report

Procedure for After Vessel Departure

• Making  Final  Settlement  of  Account
• Preparing time sheet / statement of facts
• Issuing  Bill  of  Lading
• Making voyage  report  and   Special  report  (if any)